Money and Banking
One of your very important jobs is to act as a clearinghouse for all the money the cookie sale generates.  This page will show you how to go about this efficiently.

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Money Basics

Here are some tips for money-handling during the sale:

  • Any time you exchange either cookies or money, give the parent a copy of the receipt from the receipt booklet you got from the council (if yours uses them).  If you didn't get one, ask them if they have them as they're quite handy.  I carry mine everywhere I go; that way, if a parent gets extra cookies from a booth or gives me money, we both have a record of the transaction.  I bought a spindle from an office-supply store where I put the receipts until I enter the transactions in eBudde (Little Brownie Bakers' tool).
  • Make your deposits as often as possible.  You don't want to have a bunch of money sitting around because you are liable if something happens to that money.
  • Don't have girls bring money to the school to give to your daughter.  See above bullet point.
  • I found that it worked well if I designated a couple hours a week for turning in money and getting more cookies.  My hours were Sunday night from 6-9 pm.  Everyone knew I'd be around during that time if they needed something.
  • Purchase a stamp for endorsing the backs of checks.  You'll be glad you did.
  • Get pre-printed deposit forms for your bank.  The first year I didn't have those and I thought I'd die from writer's cramp.
  • Deposits in eBudde are only entered if you use the council bank account.  If you deposit to your own bank account, don't use the deposit screen on eBudde!  Keep all your deposit slips for your records in a safe place.
  • After a booth sale, count out your starting money to use in the next booth, and then count the proceeds and match it up with the number of boxes sold to reconcile.  Keep a jar for overages; that way, you can draw from that jar for any kind of shortage so you're not on the hook if it happens (and it WILL happen).  At the end of the sale period you can turn in the overages as tips to the troop account.

Counting Change Back

Here is a great way to teach kids to count change back.  The fact that nobody counts change back anymore is a pet peeve of mine.  Make sure your girls know how to do this very simple task.  It will help them in the future as well as delighting their customers today!

No one seems to know how to properly count back change anymore. With the tender function on cash registers, clerks type in the dollar amount you give them, and the register tells them the change to give back. This technique results in an announcement of the change amount, a pile of bills delivered to your
palm, and the change dumped on top. This leaves you awkwardly trying to dump the change off the bills so you can quickly put your bills away before you are shoved out of the way for the next customer. And then you STILL have to count your own change!  Counting change is a lost art that offers a safeguard for the customer, and the clerk, since errors can be made with money sticking together, etc.


Scenario:  You receive a $20 bill for a $3.50 cookie purchase.

Lay the bill on the table under a paperweight.  This will help should someone claim to have given you a $20 when they really gave you a smaller bill.

·         Change

Always start by stating the purchase price and then counting the change part back.  You want to make up the smaller change up to the dollar level first.  Here’s what you say:  $3.50, $3.75 (hand them a quarter) and $4.00 (hand them another quarter).

·         Bills

Next step is the bills. You want to make up the smaller bills to the $20.  You left off at $4.  So next, you say “And one makes $5” while giving them a $1 bill.  Then go to the next larger amount which is a $10 bill.  Hand them a $5 and say “and $5 makes 10.”  Then you’re almost there!  Hand them a $10 and say, “And $10 makes $20.”  At this point, scoop up the $20 from the table and put it in your safe money bag or box.

There you have it. You have counted back the change from a $20 bill.  This ability will ensure more accurate money counts from your booths and never fails to impress your customers!

 Read more:  How to Make Change And Count Back Money |